Insights

Workflow automation savings calculator for repeatable process work

Estimate how much value a workflow automation project can unlock once repetitive steps, handoffs, and avoidable errors are reduced.

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Workflow automation projects are easiest to explain when the model follows the process at a practical level. Instead of one blended estimate, the calculator lets you show weekly effort, monthly losses, expected improvement, and future-state cost in one scenario.

That makes the output more useful for approval conversations because a stakeholder can inspect the return, delivery cost, and payback without digging through a spreadsheet.

It also makes the model easier to reuse when you want to compare similar workflow improvements across different teams.

Free to use. Your figures stay in this browser.Saved in this browser

Your next business improvement

1. Choose a workflow

Start with an example or build your own. Every assumption is editable.

Illustrative example

More workflow examples

These figures are starting assumptions, not benchmarks, expected results or a Naonis quote.

Shared assumptions

These defaults apply to new workflows. Currency changes the symbol, not the exchange rate. Use one currency throughout.

Currency symbolWorking weeks per yearDefault hourly costDefault medium achievement %

Choose a workflow to see your estimate

Start with an example above. You can compare more workflows when your first estimate is useful.

Download or share

Share the summary

Use the PDF for a business case report, or the image for a quick visual snapshot.

Review the numbers

The Scenario CSV shows the outcomes. The Breakdown CSV includes the inputs, detailed calculations and notes.

Keep an editable backup

Save the JSON backup. Import it below to reopen the estimate and reproduce the calculations. All downloads are created in this browser.

ROI figures are based on the information entered in the online calculator. They are for illustrative purposes and do not guarantee an outcome.

Restore a saved estimate

Choose a JSON backup to reopen it here. This replaces your current estimate, so export a backup first if you want to keep it.

Import JSON backup

Start again

Clear the saved workflows and settings in this browser.

FAQ

Questions decision-makers usually ask

What counts as workflow automation savings?

Savings usually come from reduced manual handling time, fewer exceptions, smoother handoffs, and better response speed across the process.

Can workflow automation increase cost in some areas?

Yes. A future-state tool or platform subscription can increase recurring cost, which is why the calculator keeps ongoing monthly cost visible alongside the improvement estimate.

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